APM Project Management Qualification Exam APM-PMQ PMQ Exam Practice Test

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Total 40 questions
Question 1

SIMULATION

You are managing a large UK-based team to design and build a multi-billion dollar railway in the Middle East. You have completed a stakeholder analysis and identified a diverse range of stakeholders, each with differing levels of power and interest in the project.

Describe the engagement approach you would take with both of these stakeholder groups and why you would take that approach.



Answer : A

International Banking Group: Inform and consult regularly to build confidence and align interests.

Local Government Department: Actively engage and ensure compliance with regulations to avoid permit-related delays.

Engagement for International Banking Group: As financial backers, keeping them informed ensures alignment with long-term funding goals.

Engagement for Government Department: Their regulatory authority can impact project timelines; active collaboration avoids unnecessary delays.

Communication Barriers and Mitigations:

Cultural Differences: Sensitivity training and local liaisons.

Language Barriers: Professional interpreters and translated materials.

Time Zone Differences: Schedule meetings at convenient times and use asynchronous updates.


Question 2

Structure is the most common temporary structure used to manage projects. This allows the balance of authority between the functional line manager and the project manager. In a permanent structure, allocated tasks will match an individual's capability so may be more repetitive and less varied.



Answer : A

The Matrix Structure is the correct answer because:

Balanced Authority: It balances control between project managers and functional managers, making it ideal for temporary structures.

Project Alignment: Resources are shared across projects and functions for optimal efficiency.

Permanent Structures: Repetitive tasks align with functional setups, not matrix structures.


Question 3

SIMULATION

You are managing a project to develop and deploy a new finance management software system for a client. The project has been deployed and is now in the post-deployment support phase. This phase requires ongoing technical support and maintenance after the software is deployed. The workload can vary significantly over time, is likely to evolve over time, and quick response times are essential.

Questio n: Based on the features of different contractual relationships and methods of supplier reimbursement, state the most appropriate contract type for the post-deployment phase. (1 mark)

Questio n: Explain four reasons why this would be the most suitable. (4 marks)



Answer : A

Most Appropriate Contract Type:

Time and Materials (T&M) Contract

The Time and Materials (T&M) contract is the most suitable for the post-deployment support phase of this project. This type of contract allows flexibility and is ideal for scenarios where workload can vary significantly, and the scope of work may evolve over time.

Four Reasons Why T&M is the Most Suitable Contract Type:

Flexibility to Accommodate Changing Workloads:

The nature of post-deployment support often involves unpredictable workloads that may vary significantly based on client issues, system updates, and evolving requirements. A T&M contract enables scaling of resources (both time and effort) up or down as needed, ensuring the flexibility required for such scenarios.

Adaptability to Evolving Scope:

Since post-deployment support tasks often change over time (e.g., addressing newly discovered bugs, implementing requested features, or handling unexpected incidents), a T&M contract is well-suited as it allows for adaptability without the need for renegotiation.

Cost-Effective for the Client:

Clients only pay for the actual time and materials used, making it cost-effective. This ensures that no money is wasted on fixed-price contracts where the estimated scope may not align with the actual effort required.

Enables Quick Response Times:

Post-deployment support often demands immediate attention to critical issues to maintain the software's reliability and performance. A T&M contract facilitates rapid allocation of resources as needed, ensuring prompt resolution of issues without delays caused by scope or cost discussions.


Question 4

You are leading a large-scale information technology project to migrate your company's data to the latest hardware. The delivery is being led by third-party suppliers, who were not involved in the design phase. The supplier has completed their capacity planning and has raised a potential risk that the current data may exceed the storage capacity of the new hardware purchased.

What type of risk response would you choose to mitigate this risk?



Answer : C

The best approach is to use the contingency budget because:

Defined Risk Response: Contingency budgets are designed to handle identified risks without impacting the project's main budget.

Stakeholder Agreement: It avoids escalating disputes with suppliers by addressing the issue proactively.

Unsuitable Options:

A: Tolerating the risk is impractical when the risk is confirmed.

B: Re-forecasting creates unnecessary delays and increases costs.

D: Transferring risk to the supplier could damage partnerships.


Question 5

SIMULATION

You are managing a project that is approaching its final phase and is soon to be handed over to the operations team. One of the critical aspects of this transition is the effective engagement of stakeholders.



Answer : A

Describe three key strategies you would use to engage stakeholders in agreeing to a transition plan (3 marks):

Regular communication: Conduct consistent updates to build trust and clarify expectations.

Collaborative workshops: Involve stakeholders in planning workshops to foster ownership.

Tailored stakeholder engagement: Address individual needs with customized communication.

Explain two ways you would ensure the transfer of risks is understood and accepted by all stakeholders involved in the transition (2 marks):

Documented risk register: Provide a clear and shared record of risks with mitigation strategies.

Risk workshops: Conduct sessions to explain residual risks and their management post-transition.

These strategies ensure stakeholder buy-in and alignment on the transition plan, reducing resistance. Workshops and a documented risk register provide clarity on responsibilities.


Question 6

Which of the below would not usually be recorded within a change request?



Answer : B

Stakeholder opinion is generally gathered during requirements or stakeholder management but is not a standard part of a formal change request.

Change requests typically include areas of impact, cost estimates, and anticipated benefits.


Question 7

You are the project manager of a project that's currently in the definition phase. After your first meeting, the project sponsor has asked to see the integrated project management plan.

In this scenario, which of the following best describes the importance of an integrated project management plan?



Answer : D

An integrated project management plan ensures alignment between the project manager and sponsor by setting clear expectations and outlining the project's scope, schedule, and deliverables.


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Total 40 questions