PMI PMP Exam Practice Test Instant Access

Question 1

A project manager is leading the construction of a branch office building for a national bank. The project manager is informed that the regulatory authority has closed the bank.

In closing this project midway, which activities should the project manager execute first?

APerform contract, financial, and administrative tasks.

BFinalize the in-progress administrative tasks.

CEvaluate contract and administrative tasks.

DExecute financial and administrative tasks.

Answer : C

Question 2

A team decides to adopt an agile approach for their new project. During a sprint, the project manager realizes that there is a need to show progress and optimize the collaboration among teams.

Which tool should the project manager use?

ARetrospective meetings

BDaily meetings

CKanban board

DGantt chart

Answer : C

A Kanban board is a visual management tool that helps teams visualize work, identify bottlenecks, and track progress in real time. It promotes transparency and fosters collaboration by allowing all team members and stakeholders to understand the current status of work items at a glance.

According to the Agile Practice Guide (Chapter 5), the Kanban board is instrumental in enhancing collaboration, especially in teams using Scrum or hybrid models. It supports continuous delivery and helps visualize workflow, making it ideal for monitoring sprint progress and optimizing teamwork.

Option A (Retrospective) improves future performance but doesn't show real-time progress.

Option B (Daily meetings) help with communication but do not visualize progress.

Option D (Gantt chart) is more aligned with predictive models and doesn't serve collaboration well in Agile.

Agile Practice Guide, Chapter 5 -- Agile Tools and Techniques

PMBOK Guide -- Seventh Edition, ''Tailoring for Agile Environments''

Question 3

In an agile project, the team is disagreeing about which user story to complete first. One is technically complex and long to complete. The second is a lower priority but easy to complete.

What should the project manager do?

AHave the team complete the technically complex story first.

BWork with the product owner to clarify and prioritize the backlog stories.

CHave the team complete the less complex story first.

DWork with the agile coach on the user stories to avoid conflict.

Answer : B

In Agile frameworks such as Scrum, the Product Owner is responsible for maintaining and prioritizing the product backlog. If the team is unclear or in disagreement, the Project Manager (or Scrum Master) should facilitate a conversation between the team and the Product Owner to clarify the order based on business value and dependencies.

Per the Agile Practice Guide, backlog prioritization is a key responsibility of the Product Owner. This ensures the team is always working on the most valuable stories aligned with the project's strategic goals.

Option A forces a choice without validating the business priority.

Option C risks prioritizing ease over value.

Option D may help with team conflict but does not address prioritization directly.

Agile Practice Guide, Section 3.1 -- Product Owner Role

PMBOK Guide -- Seventh Edition, Value Delivery System

---

Question 4

A project manager has been assigned to deliver a challenging project on time and within budget. The project manager needs to empower the team members by removing organizational impediments and facilitating collaboration.

What should the project manager do to lead the project?

AUse a servant leader approach.

BAssume the functional manager role.

CPerform the project sponsor activities.

DAct as the project owner.

Answer : A

The servant leader approach is the most effective for empowering team members and facilitating collaboration. This approach focuses on the growth and well-being of people and the communities to which they belong. The servant leader shares power, puts the needs of others first, and helps people develop and perform as highly as possible.This is in line with the PMBOK guide's principles of project leadership and team management, which emphasize the importance of servant leadership in project management1.

: The PMBOK Guide and the PMP Examination Content Outline discuss the role of the project manager in leading teams and the importance of servant leadership in project management2.The Professional in Business Analysis Reference Materials also highlight the significance of leadership approaches that focus on collaboration and empowerment3.

Question 5

A project manager is assigned to a major system integration project that is currently in the execution phase. The project relies heavily on the presence and availability of certain products and services, which are provided at various periods throughout the project phases by selected third-party vendors.

What should the project manager do to ensure the successful execution of the project?

APerform procurement control checks throughout the project

BActivate the mitigation plan for the procurement risks

COversee the selection process for the vendor to procure the needed products and services

DAsk the procurement department to select the vendor using established processes

Answer : A

Question 6

A project team member who has the expert knowledge necessary for the project is often absent from meetings. The team member sends a message to the project manager questioning them about the rationale behind some decisions made on the project.

How should the project manager handle the situation?

AInform the team member that decisions were already made and feedback should have been provided in the past.

BSchedule a meeting to review the team member's concerns and revisit the decisions if required.

CExplain to the team member that it is mandatory that they increase their participation in project meetings.

DAdd the team member's concerns to the risk register and discuss them during the next regular meeting.

Answer : B

Although the team member was absent, they possess expert knowledge that may impact project outcomes. The appropriate course of action is to schedule a meeting to hear their concerns and determine whether any adjustments are necessary. This aligns with stakeholder engagement best practices and the PMBOK Guide's principle of team collaboration and empowerment.

Option A discourages engagement and feedback.

Option C focuses on compliance rather than collaboration.

Option D misclassifies this situation as a risk when it is a communication and engagement issue.

PMBOK Guide -- Seventh Edition, Stakeholder Engagement and Team Performance Domains

Agile Practice Guide, Chapter 4: Team Collaboration and Feedback

---

Question 7

A project manager has developed a communications management plan. A junior team member asks why they are duplicating efforts by producing different versions of the same newsletter.

How should the project manager respond?

AExplain that each stakeholder expects a different customized newsletter, ensuring it complies to all of their requirements.

BExplain that to prepare for all situations and as part of risk mitigation, many different newsletters are created just in case they are needed.

CExplain that customized newsletters are part of the organizational culture and that following this step-by-step process is of utmost importance.

DExplain that each individual newsletter is based on specific categories of communication for the intended audience.

Answer : D

In project communications, messages must be tailored to the stakeholder's role, interest, and level of influence. The Communications Management Plan defines how information is formatted, delivered, and customized. It is standard practice to segment communication content by stakeholder groups to ensure relevance and engagement.

The PMBOK Guide -- Seventh Edition emphasizes tailoring communications ''based on stakeholder needs and preferences'' and aligning the format and detail with their interests. This ensures effective communication and reduces the risk of disengagement or misinterpretation.

Option A is close but implies arbitrary compliance, not intentional tailoring.

Option B describes an inefficient and impractical practice.

Option C describes organizational norms, not best practices per PMI standards.

PMBOK Guide -- Seventh Edition, Communication Performance Domain

PMBOK Guide -- Sixth Edition, Section 10.2 ''Manage Communications''

PMI Project Management Professional (2025) PMP Exam Practice Test